The Catford Cycling Club (the 'Organiser') declares and states that:
- The Hell of the Ashdown Challenge (the 'Event') is not a race and riders must treat the Event as non-competitive. It is a cycle ride organised for the personal satisfaction of the individual cyclist named on the entry form (the 'Cyclist') who, after successfully completing the route, providing a mobile phone number has been stated on your personal entry form you will receive a text message (SMS) showing your finishing time.
- The Cyclist acknowledges that throughout the Event the Cyclist is on a private excursion on the public highway and enters the Event entirely at their own risk. The Cyclist is responsible for their actions at all times. The Organiser accepts no responsibility or liability for any accident, injury, damage or liability to any third party incurred by the Cyclist during, or as a result of their participation in the Event.
- Whilst providing assistance and guidance, it is the Cyclist’s personal responsibility to follow the route indicated.
- Drinks will not be dispensed during the ride but only at the two designated feed stations along with a selection of foods, details of which can be found under the 'What we provide' section of this site. The refreshments ie drinks, bananas, energy bars, gels etc., are free of charge at the two feeding stations, whilst the food and drink at the HQ will be charged for.
- We accept no responsibility for cycles, clothing or equipment stolen or left unattended in the event H.Q, feed stations or its environs.
- The Cyclist must have his/her own personal accident and third party liability insurance. Cyclists under 18 entering will be required to give parental proof that proper insurance is in place.
- The Cyclist must wear a hard-shelled cycling specific helmet that complies with current safety standards. This is mandatory and the Organiser reserves the right to refuse entry or withdraw riders who do not comply.
- The Cyclist should wear appropriate clothing and be suitably equipped to counter possible adverse weather conditions. Gloves are essential in cold conditions to ensure safe braking and steering. Failure to be clothed adequately could mean you will not be allowed to start.
- The Cyclist must be self-sufficient and be physically and mentally capable of riding the event. Furthermore the Rider must be competent and properly equipped to deal with the challenges of the Event and any mechanical failure and punctures. The Organiser strongly recommends the carrying of a mobile phone during the event including Event Emergency Contact details.
- The Cyclist agrees that the purpose of marshal's is only to indicate direction and the Cyclist must decide personally whether any movement is safe. Marshals have no legal right to, and cannot stop traffic and it is therefore the Cyclist(s) responsibility to navigate safe passage at all crossings and junctions.
- NO Cyclist should leave their personal rubbish or clothing on any third party property, especially on the walls of ANY local properties. Failure to comply with this may result in the event being cancelled and the Cyclist(s) in question being banned from riding in this or any other future HOTA event. NO Cyclist shall park in an inconsiderate manner, extra parking marshals will be deployed to control parking on the roads in the vicinity of the Event HQ (Charles Darwin School) to ensure that disruption and inconvenience to local residents is kept to an absolute minimum. Any rider who ignores the marshals instructions regarding parking will be disqualified and not allowed to start the event. Please car share where possible and if not park well away from the Event HQ if you cannot get into one of the allocated parking spaces. (“especially on the walls of ANY local properties” has been added above).
- Refunds or part refunds for entries in the Hell of the Ashdown will not be issued under any circumstances. The reason for this is that the Organiser has to commit to a vast array of expenditure prior to the event and are committed to these prior and on the day of the event regardless of if it runs due to bad weather, road works, etc. Under exceptional circumstances the Organiser will allow the Cyclist to have another cyclist take their place, but this must be with the express permission of the Organiser and completion by the replacement Cyclist of an Entry Form and their agreement to the terms and conditions of the Event by no later than January 10th 2018.
- Entry closes on January 10th 2018 no entries or rider detail changes will be accepted after this date!
- No personal support cars for riders will be permitted.
- Participation in the event is at the riders own risk. Insurance cover is provided for all riders against a third party claim arising as a result of accidental damage to a third party property whilst participating in an event. This insurance cover is adjudged void if it is deemed the rider has acted negligently. No further insurance cover is provided by Catford Cycling Club and each rider is therefore responsible for organising their own personal insurance cover. (See No 6 above).
- Each participant will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that you are not capable of making the decision to call the emergency services, the rider agrees that a member of Catford Cycling Club or member of the public may call for them. In this situation, the rider still accepts the costs and consequences of such actions.
The Cyclist Entrant named on the Entry Form declares he/she:
- Is Over 18 and, if under 18, has the written consent of his/her Parent or Guardian to participate and must produce this on request if required to along with confirmation of adequate personal accident and third party liability insurance.
- Is suffering from no illness, disease, or injury that could prevent them from completing the route.
- Acknowledges that this is a hilly and arduous route, which they are confident they have the ability to complete.
- Is an experienced and competent cyclist accustomed to riding safely in the company of others.
- Will adhere to the Laws of the Land and observe the Highway Code, with special consideration to horses and their riders when passing.
- Where possible: keep to the left; ride not more than two abreast; single out on narrow roads; be aware of backlogs and if in a large group leave passing places between riders; extend courtesy to other road users and participants; stop at junctions; be careful when crossing main roads; exercise caution when descending steep hills and follow any marshals instructions.
- Will not use earphones (e.g. MP3, iPods) which are prohibited during the Event.
- Will be courteous at all times to other cyclists, members of the public and the Organiser’s officials, marshals and event helpers. Also ensure caution and etiquette is observed when passing or approaching horses and mounted riders.
- In the case of failing to complete the Event the Rider may incur costs when requesting assistance in returning to HQ or home. Confirmation that any cost will be met may be requested before the Organiser arranges any transportation.
In clicking the button beside 'I have read & understood the conditions of participation and accept them' on the entry form, the Entrant has agreed to abide by the terms and conditions detailed above and is therefore permitted to participate.